The smarter way to run your rental agency

Car rental software
with GPS and the marketplaces built in.

Fleet, bookings, contracts and payments in one place — connected to the trackers already on your cars and to the marketplaces where travellers search.

Start free — 14 days
14-day free trial No credit card required Cancel anytime No setup fee

Open the demo at any chapter. No account, nothing to install.

How it works

How car rental software works, step by step

01

Set up your agency

Add your vehicles, pricing, and team. Fully guided — no IT required.

02

Manage everything in one place

Reservations, contracts, payments, fleet, customers. One click for each step.

03

Grow with data

Revenue dashboards, profitability reports, fleet utilization. Make smarter decisions.

Connected to what your business actually runs on

Two integrations decide whether a fleet earns: the trackers already fitted to your cars, and the marketplaces where travellers actually search. Both are built in, not promised.

GPS tracking, fully integrated

Connect the platform your trackers already report to and the whole fleet appears on a live map within the hour — no second portal, no second login, no dongle to buy from us. Whatever Teltonika or Queclink hardware is fitted, the odometer feeds each vehicle’s mileage, so profitability and the next service follow what the car actually did. A car standing for a week shows up as a car standing for a week, and a renter already past the mileage they paid for shows up while they are still driving — which no tracking platform can tell you, because none of them has seen your contract.

Platforms
Traccar · Wialon · flespi · Samsara
Hardware
Teltonika · Queclink

The marketplaces travellers search

Nobody searches for an agency by name; they search Rentalcars, DiscoverCars, Expedia and Kayak — which own no cars at all and resell the fleets of operators connected to them. They screen suppliers on running connected software, so an agency without it is turned away before any conversation about rates. Yours answers their availability and price calls live, with an ACRISS class per vehicle, takes their bookings straight into your calendar, and loads the rate for that channel so their commission is not yours to absorb.

Marketplaces
Rentalcars · DiscoverCars · Expedia · Kayak
All-in-one platform

Everything a car rental agency needs

Whether you run 5 vehicles or 100, Rentclic fits your size without adding complexity.

Fleet management

Vehicles, photos, specs, pricing rules, availability and offline tracking. Full audit history.

Reservations & contracts

Full lifecycle: booking, confirmation, check-in, return. Customizable digital contracts with e-signature.

Fast Track check-in

Magic link before pickup: customer uploads documents, signs digitally and pays deposit — before arriving.

Customer management

Complete profiles with ID, license, rental history, blacklist, CSV import and OCR auto-fill.

Online payments

Stripe, Moyasar, Tap Payments. Deposit, full payment or card authorization — configurable per vehicle.

SMS & email notifications

Fully customizable automated alerts: confirmation, pickup reminder, Fast Track link, overdue, cancellation.

Maintenance & fleet health

Plan services, track fuel, log accidents, manage insurance. Full cost tracking per vehicle.

Digital inspections

Damage reports with annotated car diagrams, photos and severity levels — at every pickup and return.

Customer self-service portal

Customers view reservations, download contracts, request extensions or cancellations — via email OTP.

Embeddable booking widget

One line of code on any website. Branded, multilingual, zero-code — your fleet bookable everywhere.

Analytics & reporting

Revenue, fleet utilization, occupancy rate, monthly statements. Export to CSV.

Multi-agency management

Multiple locations under one account. Hierarchies, shared settings, cross-agency access and team roles.

Invoicing & quotes

Auto-generated invoices on every booking. Customizable HTML templates, quote-to-invoice conversion, manual & Stripe payments, PDF export.

OCR document scanning

Auto-fill customer data from passport, driver license or national ID — using AI-powered OCR.

AI assistant

Smart reservation creation, risk scoring, pricing suggestions and automated email writing — powered by AI.

GPS, read from the platform you already pay

Connect Traccar, Wialon, flespi or Samsara — whatever Teltonika or Queclink hardware is already fitted. The odometer feeds each vehicle’s mileage, so profitability and the next service follow what the car did rather than what somebody remembered to type, and a car standing for a week shows up as a car standing for a week.

Brokers and marketplaces

Rentalcars, DiscoverCars, Expedia and Kayak own no cars — they resell the fleets of operators connected to them, and screen suppliers on running connected software. Yours answers their availability and rate calls with an ACRISS class per vehicle, takes their bookings, and loads the rate for the channel so their commission is not yours to absorb.

100% customizable

Custom fields, email templates, contract templates, roles, permissions and booking workflow — tailored to your agency.

The part that stops at one agency everywhere else

Most tools are built for a single counter. If you run several, or lend cars to the agency down the road, this is what you normally have to leave in a spreadsheet.

Several agencies, one account

Each keeps its own fleet, its own prices and its own staff. You see all of them, and move between them without logging out.

Commissions on your own rules

Tranches, and a threshold on the objective before any commission unlocks. Set for the group or for one agency, cumulative or exclusive.

Objectives by team and by person

Monthly, quarterly or yearly, for an agency or for one agent — who sees their own progress without asking anyone.

Borrow a car from a partner agency

The agreement, the invoice to the partner, the deposit broken down by component, and the real margin on every borrowed day.

A customer your other branches already know

The same person walks into your second agency and their history is there, matched on phone or ID. Nobody retypes anything, and nobody re-rents to someone you blacklisted.

Powered by best-in-class integrations

StripeMoyasarTap PaymentsTwilioGoogle Cloud VisionMindee
Built for every stage

Car rental software for independent agencies and multi-branch fleets

Solo operator

You manage everything yourself. Rentclic eliminates paperwork so you can focus on customers — not admin.

✓ Save 2+ hours per day on admin

Growing agency

Your team is growing. Rentclic gives everyone the right access and automates repetitive tasks.

✓ Scale without adding headcount

Multi-branch network

Multiple locations, one account. Centralized control, cross-location reporting, enterprise roles.

✓ One view across all your agencies
Simple pricing

Car rental software pricing

No per-vehicle fees. No hidden costs. Cancel anytime.

Starter

Perfect for getting started

€29/ month

Save €20/mo

Billed annually · or €49/mo

  • 10 vehicles
  • 2 users
  • 1 agency
  • Fleet management
  • Reservations & contracts
  • Online payments
  • Email support
Start free trial
Most Popular

Pro

Built for growing agencies

€54/ month

Save €25/mo

Billed annually · or €79/mo

  • 20 vehicles
  • 5 users
  • 5 agencies
  • Everything in Starter
  • Fast Track check-in
  • Customer self-service portal
  • Embeddable booking widget
  • OCR document scanning
  • Advanced deposit (damage / fuel / theft components + protection packages)
  • Analytics & reporting
  • Multi-agency management
  • Sub-rental (external fleet suppliers & intra-org allocations)
  • GPS tracking (Traccar, Wialon, flespi, Samsara)
  • Broker distribution (Rentalcars, DiscoverCars, Expedia, Kayak)
Start free trial
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Enterprise

For multi-agency networks

€83/ month

Save €36/mo

Billed annually · or €119/mo

  • 100 vehicles
  • 20 users
  • 20 agencies
  • Everything in Pro
  • AI assistant
  • White-label
  • Enterprise org hierarchy
  • API access
  • SLA guarantee
  • Dedicated Customer Success Manager
Start free trial

Custom

Contact us
  • > 100 vehicles
  • > 20 users
  • > 20 agencies
  • White-label
  • Enterprise org hierarchy
  • Dedicated Customer Success Manager
  • SLA guarantee
Contact us

14-day free trial · No credit card required

Full feature comparison

See exactly what's included in each plan

Starter
€29/mo
Billed annually
Start free trial
Most Popular
Pro
€54/mo
Billed annually
Start free trial
Enterprise
€83/mo
Billed annually
Start free trial
Custom
Contact us
Contact us
Core
Vehicles1020100100+
Users252020+
Agencies152020+
Reservation management
Fleet management
Customer management
Maintenance tracking
Finance & Deposits
Expenses & fines
Security deposit (collect & reconcile at check-out)
Advanced deposit (damage / fuel / theft components + protection packages)—
Invoicing & quotes
Monthly statements—
CSV export
Bookings & Payments
Online booking portal
Online payments (Stripe / Moyasar / Tap)
Promo codes—
Dynamic & seasonal pricing
Documents
Contracts & PDF generation
Email templates
Server-side OCR (ID & license scan)—
Client Experience
Digital signature
Fast Track check-in—
Customer self-service portal—
Digital damage reports
Embeddable booking widget—
Mobile app (iOS & Android)——
AI Features
AI assistant——
AI pricing——
AI risk scoring——
AI content writer——
AI reservation assistant——
Reporting & Analytics
Advanced reporting—
Profitability dashboard—
Recurring fixed costs (credit, insurance, GPS…)
Performance dashboard
Commercial tracking (objectives & commissions)—
Customization
Custom branding
Custom fields—
Custom workflow—
Custom domain—
White-label——
Enterprise
Multi-agency management—
Long-term rental contracts—
Transfer service module—
Sub-rental (external fleet suppliers & intra-org allocations)—
Enterprise org hierarchy——
GPS tracking (Traccar, Wialon, flespi, Samsara)—
Broker distribution (Rentalcars, DiscoverCars, Expedia, Kayak)—
API access——
Webhooks——
SLA guarantee——
Support
SupportEmailEmailDedicatedDedicated
Priority support—
Start free trialStart free trialStart free trialContact us
Why Rentclic

Why a rental-specific tool beats a generic booking system

Simple enough to open today, yours to shape, and complete from the booking to the toll that arrives three weeks later — at a price printed on this page.

FeatureRentclicSpreadsheetsLegacy softwareGeneric SaaS
Setup feeFree—Often €500+Often charged
PriceFrom €29/mo billed yearlyFree (but costs time)Often €200+/moOften €300+/mo
Pricing modelFlat, per tier—Per vehiclePer vehicle
Tolls & fines matched to the rental—LimitedLimited
GPS read into the rental—LimitedLimited
Listed on booking marketplaces—LimitedLimited
Setup time< 1 hourHours of setupDays to weeksDays
Online booking——
OCR & AI——Limited
Fast Track check-in———
12 languages——Limited
Your branding, fields and permissions—LimitedLimited

FAQ

How many vehicles does each plan support?

Each plan includes a set vehicle limit: 10 on Starter, 20 on Pro, 100 on Enterprise. The Custom plan is fully tailored to your fleet size.

If I have multiple agencies, do I pay per agency?

No. Your subscription is linked to your owner account. One plan covers all your agencies — the plan's 'max agencies' limit applies.

What happens after the 14-day trial?

You'll be asked to choose a plan. Your data is preserved. No automatic charges during the trial.

Do you support multiple currencies?

Yes. EUR, USD, MAD, GBP and more. Each agency can set their own currency.

Is the mobile app included?

The native iOS and Android app is part of the Enterprise plan. On every other plan the dashboard works in a phone browser, with the same reservations, fleet and contracts — you just install nothing.

Can I import my existing data?

Yes. CSV import for customers and vehicles. OCR scanning auto-fills customer data from passports, licenses, or national IDs.

Does Rentclic work for long-term (leasing) rentals?

Yes. Long-term rental contracts are supported on Pro and Enterprise plans, with dedicated contract templates.

Can customers book online without calling?

Yes. The embeddable booking widget lets customers check availability and book directly from your website. Available on Pro and above.

Is there an API?

Yes. A REST API with API keys and webhook support is available on Pro and above.

Do you offer white-label?

Yes, on Enterprise plans. Custom branding, custom domain, and a fully branded experience for your customers.

How secure is my data?

Each tenant's data is fully isolated. We use MFA, encrypted storage, audit logs, role-based access, and GDPR-compliant data handling.

What languages does Rentclic support?

12 languages: English, French, Spanish, German, Italian, Dutch, Portuguese, Polish, Russian, Turkish, Arabic (RTL), and Greek.

Can I re-bill tolls and fines to the renter?

Yes. Import the statement your operator sends — SunPass, a motorway invoice, parking notices — and Rentclic matches each charge to the rental that was running at that moment, using the plate and the time. Charges just outside a rental are flagged rather than assumed, duplicates from overlapping statements are ignored, and your service fee is added. Nothing reaches a customer's invoice until you approve it. You describe your operator's file once; the same screen reads any of them. Operators seen so far include SunPass, E‑ZPass, E‑PASS, FasTrak, TxTag, Peach Pass, I‑PASS, Good To Go!, NC Quick Pass, Dart Charge, M6toll, the London congestion and ULEZ charges, Via Verde, Telepass, Ulys, Bip&Go, Via‑T, e‑TOLL, HGS, Salik, Darb.

My cars already have GPS trackers. Do I have to buy new ones?

No, and we do not sell trackers. Connect the platform yours already report to — Traccar, Wialon, flespi or Samsara — and the whole fleet appears on a live map inside Rentclic within the hour. Each tracker finds its own car by plate or VIN, so there is nothing to pair by hand. Whatever Teltonika or Queclink hardware is fitted, it works: Wialon alone supports 4,100 device types.

Can my cars appear on Rentalcars, DiscoverCars or Expedia?

Yes. Those sites own no cars at all — they resell the fleets of agencies connected to them, and they only take on suppliers whose software can answer their requests. That is exactly what Rentclic does: it replies to their availability and price calls live, gives every car its ACRISS class, and drops their bookings straight into your calendar. You sign with each marketplace yourself; we are the connection they require. And a channel markup lets you raise the rate for them alone, so their commission does not come out of your counter price.

I run several agencies and lend cars to colleagues. Does that work here?

That is the part most rental software does not have. Several agencies sit under one account, each with its own fleet, prices and staff, and you move between them without logging out. Commissions follow your own tranches, with a threshold on the objective before any of them unlock. Objectives are set by branch or by person, and each agent sees their own. Borrowing a car from a partner agency is a real flow: the agreement, the invoice to the partner, the deposit broken down, and the margin on every borrowed day. And a customer who walks into your second branch is already known there, matched on phone or ID — so nobody retypes a file, and nobody re-rents to someone you blacklisted next door.

Stop running your agency on spreadsheets

14-day free trial. No credit card. Setup in under an hour.

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14-day free trial No credit card required