Car rental software
with GPS and the marketplaces built in.
Fleet, bookings, contracts and payments in one place — connected to the trackers already on your cars and to the marketplaces where travellers search.
Open the demo at any chapter. No account, nothing to install.
How car rental software works, step by step
Set up your agency
Add your vehicles, pricing, and team. Fully guided — no IT required.
Manage everything in one place
Reservations, contracts, payments, fleet, customers. One click for each step.
Grow with data
Revenue dashboards, profitability reports, fleet utilization. Make smarter decisions.
Connected to what your business actually runs on
Two integrations decide whether a fleet earns: the trackers already fitted to your cars, and the marketplaces where travellers actually search. Both are built in, not promised.
GPS tracking, fully integrated
Connect the platform your trackers already report to and the whole fleet appears on a live map within the hour — no second portal, no second login, no dongle to buy from us. Whatever Teltonika or Queclink hardware is fitted, the odometer feeds each vehicle’s mileage, so profitability and the next service follow what the car actually did. A car standing for a week shows up as a car standing for a week, and a renter already past the mileage they paid for shows up while they are still driving — which no tracking platform can tell you, because none of them has seen your contract.
- Platforms
- Traccar · Wialon · flespi · Samsara
- Hardware
- Teltonika · Queclink
The marketplaces travellers search
Nobody searches for an agency by name; they search Rentalcars, DiscoverCars, Expedia and Kayak — which own no cars at all and resell the fleets of operators connected to them. They screen suppliers on running connected software, so an agency without it is turned away before any conversation about rates. Yours answers their availability and price calls live, with an ACRISS class per vehicle, takes their bookings straight into your calendar, and loads the rate for that channel so their commission is not yours to absorb.
- Marketplaces
- Rentalcars · DiscoverCars · Expedia · Kayak
Everything a car rental agency needs
Whether you run 5 vehicles or 100, Rentclic fits your size without adding complexity.
Fleet management
Vehicles, photos, specs, pricing rules, availability and offline tracking. Full audit history.
Reservations & contracts
Full lifecycle: booking, confirmation, check-in, return. Customizable digital contracts with e-signature.
Fast Track check-in
Magic link before pickup: customer uploads documents, signs digitally and pays deposit — before arriving.
Customer management
Complete profiles with ID, license, rental history, blacklist, CSV import and OCR auto-fill.
Online payments
Stripe, Moyasar, Tap Payments. Deposit, full payment or card authorization — configurable per vehicle.
SMS & email notifications
Fully customizable automated alerts: confirmation, pickup reminder, Fast Track link, overdue, cancellation.
Maintenance & fleet health
Plan services, track fuel, log accidents, manage insurance. Full cost tracking per vehicle.
Digital inspections
Damage reports with annotated car diagrams, photos and severity levels — at every pickup and return.
Customer self-service portal
Customers view reservations, download contracts, request extensions or cancellations — via email OTP.
Embeddable booking widget
One line of code on any website. Branded, multilingual, zero-code — your fleet bookable everywhere.
Analytics & reporting
Revenue, fleet utilization, occupancy rate, monthly statements. Export to CSV.
Multi-agency management
Multiple locations under one account. Hierarchies, shared settings, cross-agency access and team roles.
Invoicing & quotes
Auto-generated invoices on every booking. Customizable HTML templates, quote-to-invoice conversion, manual & Stripe payments, PDF export.
OCR document scanning
Auto-fill customer data from passport, driver license or national ID — using AI-powered OCR.
AI assistant
Smart reservation creation, risk scoring, pricing suggestions and automated email writing — powered by AI.
GPS, read from the platform you already pay
Connect Traccar, Wialon, flespi or Samsara — whatever Teltonika or Queclink hardware is already fitted. The odometer feeds each vehicle’s mileage, so profitability and the next service follow what the car did rather than what somebody remembered to type, and a car standing for a week shows up as a car standing for a week.
Brokers and marketplaces
Rentalcars, DiscoverCars, Expedia and Kayak own no cars — they resell the fleets of operators connected to them, and screen suppliers on running connected software. Yours answers their availability and rate calls with an ACRISS class per vehicle, takes their bookings, and loads the rate for the channel so their commission is not yours to absorb.
100% customizable
Custom fields, email templates, contract templates, roles, permissions and booking workflow — tailored to your agency.
The part that stops at one agency everywhere else
Most tools are built for a single counter. If you run several, or lend cars to the agency down the road, this is what you normally have to leave in a spreadsheet.
Several agencies, one account
Each keeps its own fleet, its own prices and its own staff. You see all of them, and move between them without logging out.
Commissions on your own rules
Tranches, and a threshold on the objective before any commission unlocks. Set for the group or for one agency, cumulative or exclusive.
Objectives by team and by person
Monthly, quarterly or yearly, for an agency or for one agent — who sees their own progress without asking anyone.
Borrow a car from a partner agency
The agreement, the invoice to the partner, the deposit broken down by component, and the real margin on every borrowed day.
A customer your other branches already know
The same person walks into your second agency and their history is there, matched on phone or ID. Nobody retypes anything, and nobody re-rents to someone you blacklisted.
Powered by best-in-class integrations
Car rental software for independent agencies and multi-branch fleets
Solo operator
You manage everything yourself. Rentclic eliminates paperwork so you can focus on customers — not admin.
Growing agency
Your team is growing. Rentclic gives everyone the right access and automates repetitive tasks.
Multi-branch network
Multiple locations, one account. Centralized control, cross-location reporting, enterprise roles.
Car rental software pricing
No per-vehicle fees. No hidden costs. Cancel anytime.
Starter
Perfect for getting started
Save €20/mo
Billed annually · or €49/mo
- 10 vehicles
- 2 users
- 1 agency
- Fleet management
- Reservations & contracts
- Online payments
- Email support
Pro
Built for growing agencies
Save €25/mo
Billed annually · or €79/mo
- 20 vehicles
- 5 users
- 5 agencies
- Everything in Starter
- Fast Track check-in
- Customer self-service portal
- Embeddable booking widget
- OCR document scanning
- Advanced deposit (damage / fuel / theft components + protection packages)
- Analytics & reporting
- Multi-agency management
- Sub-rental (external fleet suppliers & intra-org allocations)
- GPS tracking (Traccar, Wialon, flespi, Samsara)
- Broker distribution (Rentalcars, DiscoverCars, Expedia, Kayak)
Enterprise
For multi-agency networks
Save €36/mo
Billed annually · or €119/mo
- 100 vehicles
- 20 users
- 20 agencies
- Everything in Pro
- AI assistant
- White-label
- Enterprise org hierarchy
- API access
- SLA guarantee
- Dedicated Customer Success Manager
Custom
- > 100 vehicles
- > 20 users
- > 20 agencies
- White-label
- Enterprise org hierarchy
- Dedicated Customer Success Manager
- SLA guarantee
14-day free trial · No credit card required
Full feature comparison
See exactly what's included in each plan
Why a rental-specific tool beats a generic booking system
Simple enough to open today, yours to shape, and complete from the booking to the toll that arrives three weeks later — at a price printed on this page.
| Feature | Rentclic | Spreadsheets | Legacy software | Generic SaaS |
|---|---|---|---|---|
| Setup fee | Free | — | Often €500+ | Often charged |
| Price | From €29/mo billed yearly | Free (but costs time) | Often €200+/mo | Often €300+/mo |
| Pricing model | Flat, per tier | — | Per vehicle | Per vehicle |
| Tolls & fines matched to the rental | — | Limited | Limited | |
| GPS read into the rental | — | Limited | Limited | |
| Listed on booking marketplaces | — | Limited | Limited | |
| Setup time | < 1 hour | Hours of setup | Days to weeks | Days |
| Online booking | — | — | ||
| OCR & AI | — | — | Limited | |
| Fast Track check-in | — | — | — | |
| 12 languages | — | — | Limited | |
| Your branding, fields and permissions | — | Limited | Limited |
FAQ
How many vehicles does each plan support?
Each plan includes a set vehicle limit: 10 on Starter, 20 on Pro, 100 on Enterprise. The Custom plan is fully tailored to your fleet size.
If I have multiple agencies, do I pay per agency?
No. Your subscription is linked to your owner account. One plan covers all your agencies — the plan's 'max agencies' limit applies.
What happens after the 14-day trial?
You'll be asked to choose a plan. Your data is preserved. No automatic charges during the trial.
Do you support multiple currencies?
Yes. EUR, USD, MAD, GBP and more. Each agency can set their own currency.
Is the mobile app included?
The native iOS and Android app is part of the Enterprise plan. On every other plan the dashboard works in a phone browser, with the same reservations, fleet and contracts — you just install nothing.
Can I import my existing data?
Yes. CSV import for customers and vehicles. OCR scanning auto-fills customer data from passports, licenses, or national IDs.
Does Rentclic work for long-term (leasing) rentals?
Yes. Long-term rental contracts are supported on Pro and Enterprise plans, with dedicated contract templates.
Can customers book online without calling?
Yes. The embeddable booking widget lets customers check availability and book directly from your website. Available on Pro and above.
Is there an API?
Yes. A REST API with API keys and webhook support is available on Pro and above.
Do you offer white-label?
Yes, on Enterprise plans. Custom branding, custom domain, and a fully branded experience for your customers.
How secure is my data?
Each tenant's data is fully isolated. We use MFA, encrypted storage, audit logs, role-based access, and GDPR-compliant data handling.
What languages does Rentclic support?
12 languages: English, French, Spanish, German, Italian, Dutch, Portuguese, Polish, Russian, Turkish, Arabic (RTL), and Greek.
Can I re-bill tolls and fines to the renter?
Yes. Import the statement your operator sends — SunPass, a motorway invoice, parking notices — and Rentclic matches each charge to the rental that was running at that moment, using the plate and the time. Charges just outside a rental are flagged rather than assumed, duplicates from overlapping statements are ignored, and your service fee is added. Nothing reaches a customer's invoice until you approve it. You describe your operator's file once; the same screen reads any of them. Operators seen so far include SunPass, E‑ZPass, E‑PASS, FasTrak, TxTag, Peach Pass, I‑PASS, Good To Go!, NC Quick Pass, Dart Charge, M6toll, the London congestion and ULEZ charges, Via Verde, Telepass, Ulys, Bip&Go, Via‑T, e‑TOLL, HGS, Salik, Darb.
My cars already have GPS trackers. Do I have to buy new ones?
No, and we do not sell trackers. Connect the platform yours already report to — Traccar, Wialon, flespi or Samsara — and the whole fleet appears on a live map inside Rentclic within the hour. Each tracker finds its own car by plate or VIN, so there is nothing to pair by hand. Whatever Teltonika or Queclink hardware is fitted, it works: Wialon alone supports 4,100 device types.
Can my cars appear on Rentalcars, DiscoverCars or Expedia?
Yes. Those sites own no cars at all — they resell the fleets of agencies connected to them, and they only take on suppliers whose software can answer their requests. That is exactly what Rentclic does: it replies to their availability and price calls live, gives every car its ACRISS class, and drops their bookings straight into your calendar. You sign with each marketplace yourself; we are the connection they require. And a channel markup lets you raise the rate for them alone, so their commission does not come out of your counter price.
I run several agencies and lend cars to colleagues. Does that work here?
That is the part most rental software does not have. Several agencies sit under one account, each with its own fleet, prices and staff, and you move between them without logging out. Commissions follow your own tranches, with a threshold on the objective before any of them unlock. Objectives are set by branch or by person, and each agent sees their own. Borrowing a car from a partner agency is a real flow: the agreement, the invoice to the partner, the deposit broken down, and the margin on every borrowed day. And a customer who walks into your second branch is already known there, matched on phone or ID — so nobody retypes a file, and nobody re-rents to someone you blacklisted next door.
Stop running your agency on spreadsheets
14-day free trial. No credit card. Setup in under an hour.